International Sculpture Center
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Employment Opportunities

Last updated 6/5/15

Available Positions: Executive Assistant | Advertising Associate | Fall Internships

Executive Assistant

International Sculpture Center, a member-based art non-profit organization with offices in Hamilton, NJ & Washington, DC seeks a part time Executive Assistant. The Executive Assistant (EA) provides high-level administrative support to the Executive Director (ED). This position requires a highly organized, self motivated person, who is responsible for assisting in the coordination of projects between the ED and organization members, staff, clients, donors and the Board of Trustees.

  • Primary Responsibilities Arrange travel logistics and plan itinerary
  • Support activities related to the Board of Directors, committees and Advisory Board
  • Draft, prepare and circulate documents, minutes & follow-up
  • Filing & office organization for ED
  • Answering phone & emails
  • Make appointments & keep the ED calendar
  • Research as related to ED position
  • Mailings as necessary
  • Assist in preparation of presentations
  • Manage intern program
  • Assist ED with grant proposals and supporting documents required for solicitation of gifts
  • Serve as the staff person for the Development Committee
  • Participate in other activities as deemed necessary by the ED
Employment Requirements
  • BA required
  • Non-profit experience preferred
  • 2 to 5 years relevant experience required
  • Development experience a plus
Skills
  • Good time management skills with the ability meet strict deadlines
  • The ability to take initiative, multi-task and work under pressure
  • Strong decision-making and problem-solving skills
  • Strong interpersonal skills
  • Sharp attention to details
  • Ability to work in a fast paced environment and prioritize workload with multiple projects
  • Willingness to work in a team environment
  • Excellent verbal and written communication skills
  • High level of proficiency in Microsoft Office (Excel, PowerPoint, Outlook), database management
International Sculpture Center is an Equal Opportunity Employer. Applicants are considered for hire without regard to race, creed, color, sex, religion, age, national origin or the presence of a non-job-related disability or any other protected characteristic.

Email resume & cover letter with salary requirement to officemanager@sculpture.org. No phone calls. EOE.

Advertising Services Associate:

International Sculpture Center, a member-based art non-profit organization with offices in Hamilton, NJ & Washington, DC seeks a part time Advertising Services Associate. As an Advertising Services Associate: you are responsible for the day to day assistance of the advertising goals through direct marketing and assistance with advertising sales; you will be working with all departments within the ISC and working directly with the Advertising Manager and reporting to the Executive Director

Primary Responsibilities
  • Responsible for securing and proofing all advertising contracts. Manages and maintains records to relay to necessary departments.
  • Responsible for checking final rosters and verifying that all contracts and materials have been received. Works directly with the advertisers to secure all information for contract and notifies Managing Editor and Advertising Manager of missing materials or discrepancies.
  • Coordinates the ISC Member Gallery Ad pages. Works directly with advertisers.
  • Responsible for working with web and magazine advertisers to ensure their ads meet deadlines and required specifications
  • Direct marketing to potential advertisers on a monthly basis and following up with reoccurring advertisers to ensure strong customer relations.
  • Provides Advertising Manager with current marketing reports and advertising sales.
  • Researches future advertising opportunities including but not limited to art fairs, conferences, events, and major gallery and museum exhibitions.
  • Conducts data entry of all advertisers into main database
  • Responsible for following up with late, outstanding and declined payments and collecting accounts payable
  • Any other tasks as deemed necessary by supervisor.
Skills
  • The ability to work under pressure in order to meet deadlines
  • Strong problem-solving skills
  • Strong interpersonal skills
  • Willingness to work in a team environment
  • Strong verbal and written communication skills
  • Strong research skills
  • Proficient in Microsoft Word, Excel, Photoshop, and Constant Contact
Employment Requirements
  • BA required
  • Non profit experience preferred
  • Art background a plus
  • Marketing experience a plus
  • Design experience a plus
International Sculpture Center is an Equal Opportunity Employer. Applicants are considered for hire without regard to race, creed, color, sex, religion, age, national origin or the presence of a non-job-related disability or any other protected characteristic.

Email resume & cover letter with salary requirement to officemanager@sculpture.org. No phone calls. EOE.

Job Description: Fall 2015 Internships

The International Sculpture Center (ISC) is seeking fall interns for Advertising, Arts Administration, Conference & Events, Fundraising & Development, Membership and Web & Portfolio!

To apply: Please send resume and cover letter to Becky Wilkening at becky@sculpture.org. No calls, please. Please send materials by July 31, 2015. Qualified applicants will be contacted for an interview after that date.

General Requirements

We require 2 days per week (10 amĖ4 pm) for four months or a full-semester.

Ideal candidates will be highly motivated, detail-oriented, and comfortable within a professional office environment. Interns are expected to perform in the same professional manner as would an employee that is to maintain regular working hours, punctuality, appropriate conduct and dress.

Departments

Advertising:

The Advertising intern assists the Advertising Services Associate to meet monthly advertising goals for Sculpture magazine.

Primary responsibilities:
  • Contact galleries and museums to ask for advance sculpture exhibition schedules.
  • Compile advance schedules for both advertising and editorial departments.
  • Compile list of contact information for galleries (from the direct contacts with galleries and from other resources within ISC).
  • Send promotional materials to galleries (such as magazines, press kits) according to lists developed by advertising and editorial departments.
  • Deliver promotional materials to galleries in New York or elsewhere within easy travel distance from Hamilton.
  • Assist with e-marketing
Skills:
  • The ability to work under pressure in order to meet deadlines
  • Strong problem-solving skills
  • Strong interpersonal skills
  • Sharp attention to details
  • Willingness to work in a team environment
  • Excellent verbal and written communication skills
  • Photoshop knowledge preferred
  • Microsoft Office experience a must
Arts Administration:

The Arts Administration intern will provide administrative support to the Office Manager and Executive Director. Duties include general clerical and project based work.

Primary responsibilities:
  • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing
  • Research as needed
  • Preparation of Board materials
  • Preparation of mailing materials
  • Assist Office Manager with monthly mailings
  • Gather featured artist information in Sculpture magazine for outreach
  • Assist Office Manager with organizing inventory supplies
  • Assist Office Manager with updating Master Calendar Bulletin
  • Other duties as assigned by Executive Director, Executive Assistant or Office Manager
  • Assist with projects as they occur
Skills:
  • Previous experience in an office setting required
  • Administrative professional who is dependable and organized
  • Strong problem-solving skills
  • Experience with operating various office equipment
  • Ability to follow directions
  • Sharp attention to details
  • Willingness to work in a team environment
  • Excellent verbal and written communication skills
  • Knowledge of Microsoft Office and telephone protocol
  • Good internet skills, including use of e-mail programs
  • Skills in establishing priorities and managing workload
  • Self-starter who can work independently
Conference and Events:

Conference and Events Intern is required to assist with the planning, organization, and marketing for conferences and special events. The Conference and Events Intern works primarily with the Conference and Events Manager and the Conference and Events Associate.

Primary responsibilities:
  • Assist with coordination of on-site logistics for events
  • Respond to conference/event inquiries by phone or email
  • Provide support for staff, attendees, and speakers
  • Assist with online registration procedures
  • Research venues, travel options, and supplemental activities
  • Draft PR for upcoming events
  • Assist in the creation of the conference program
  • Work with Development Team to research donor funding and donated goals
Skills:
  • Good time management skills with the ability meet strict deadlines
  • The ability to work under pressure in order to meet deadlines
  • Strong decision-making and problem-solving skills
  • Strong interpersonal skills
  • Sharp attention to details
  • Ability to work in a faced paced environment and prioritize workload with multiple projects
  • Willingness to work in a team environment
  • Excellent verbal and written communication skills
  • Proficient in Microsoft Office
Fundraising and Development:

Interns will work with the Development Manager to conduct grant research, preparing materials to solicit program support and compiling supplemental materials to complete proposals and donor acknowledgement packages.

Primary responsibilities:
  • Prepare grant materials and mailings
  • Research to identify compatible foundations for ISC program support
  • Collect data to help substantiate the demographic areas that ISC serves
  • Assist with preparation of donor acknowledgement materials
  • Preparation of preliminary Letters of Inquiry for support and supplemental materials
  • Assists with grant proposals
Skills:
  • Well organized and detail oriented
  • Strong verbal and communications skills
  • Excellent writing and research skills a must
  • the ability to work under pressure in order to meet deadlines
  • proficient in Microsoft Office
Library:

The library intern works with the Executive Director to maintain the ISCís ongoing library project. The library intern will provide support in cataloguing the ISCís comprehensive collection of conference recordings, proceedings, books and other materials that document the 50 year history of the organization

Primary Responsibilities
  • Physical cataloging of materials to include labeling, ordering and storing ISC historical materials
  • Assist with locating missing event documentations (recordings/proceedings)
  • Using online databases such as Library of Congress to research call numbers and develop systems
  • Preparing books for shelving Ė cleaning, covering and labeling
  • Assist with developing policy and procedure
  • Monitor and take inventory
  • Other duties as assigned by Supervisor
Skills
  • Previous experience working in a library mandatory
  • Strong problem solving skills
  • Excellent research and writing skills
  • Sharp attention to detail and well organized
  • Willingness to work in a team environment
  • Knowledge of Microsoft Office
  • Good internet skills and familiarity with online research databases
  • Self starter who can work independently
Membership:

Interns will work with the Membership Department in a professional environment with a strong focus on programming, and communications. Candidates will assist in the coordination, and execution of its major education program, the Outstanding Student Achievement in Contemporary Sculpture Award. This award was created to recognize excellent sculptors currently creating work in a graduate or undergraduate program, and nominees from schools around the world apply to have their work considered for the Award. Interns will also assist with the coordination and execution of the Outstanding Educator Award. This award was created to recognize the individuals who have effectively and passionately communication the knowledge and personal experience gained through the creation of their own work to countless numbers of students throughout their career.

In addition interns will be asked to assist with expanding its Resource Directory. The Directory is a collection of searchable pages on the ISCís website, www.sculpture.org, which display information on galleries, museums, sculpture parks & gardens, local sculptorís groups, businesses offering services to sculptors, and more.

Primary responsibilities:
  • Assist with the Student Awards Program
  • Assist with the Educator Award Program
  • Organize participant nominations, prepare program documents, assist in developing promotional materials
  • Answer nominator/nominee inquiries
  • Create PowerPoint presentations
  • Be present and assist with awards events and during jury and committee selection meetings
  • Researching businesses and organizations related to sculpture
  • Work with members of the Directory to assist them in updating their own information
  • Help with mailings of magazines and book/magazine orders for holiday campaigns
Skills:
  • the ability to work under pressure in order to meet deadlines
  • excellent organization skills
  • strong problem-solving skills
  • strong interpersonal skills
  • sharp attention to details
  • willingness to work in a team environment
  • excellent verbal and written communication skills
  • proficient in Microsoft Office
  • Ability to be present for and assist with award events and meetings
Web and Portfolio:

The Web and Portfolio Intern works to assist in updating the organizations website and is responsible for the creation and maintenance of the membersí portfolio pages on our website. The Web and Portfolio Intern works with all departments within the ISC and is supervised and reports to the Web Manager.

Primary responsibilities:
  • Create, update, and maintain member portfolios
  • Assist in website updates as needed
  • Provide reports on web statistics
  • Design and send out e-newsletters and email blasts
  • Research and fact check
  • Edit and proof text
Skills:
  • The ability to work under pressure in order to meet deadlines
  • Strong problem-solving skills
  • Strong interpersonal skills
  • Sharp attention to details
  • Willingness to work in a team environment
  • Excellent verbal and written communication skills
  • Photoshop, Dreamweaver, Quark and HTML knowledge a must
International Sculpture Center is an Equal Opportunity Employer. Applicants are considered for hire without regard to race, creed, color, sex, religion, age, national origin or the presence of a non-job-related disability or any other protected characteristic.